How to Streamline Your To Do List

How to Streamline Your To Do List

I don’t know if you also have this problem, but I used to use my to-do list as a holding place for everything I could think of that I should or could do, ever.

I thought that putting everything in my brain on paper would help quell my anxiety, but instead it only made it worse.

Every day I would transfer the things that I didn’t get done (which were plentiful) to the next day and then add new things.

By the end of the week I felt overwhelmed, like there was never enough time, and worse, like there was something wrong with me.

I thought if I could just be more organized or find the holy grail of time management systems, I would someday figure out how to get it all done.

And then I had kids. Suddenly I didn’t have the time and attention I’d once had for my work. The way I was working had to change.

I started streamlining my to-do list by asking myself 3 incredibly simple yet powerful questions about each item before it made it onto the list. I started treating my to-do list as a sacred space as opposed to a dumping ground.

In the video below you’re going to learn:

  • The 3 questions you can use to ensure that only the things that really matter make it on your to-do list (so you have more time for yourself).
  • The number one culprit for overwhelm and how to stop perpetuating it within your own life.
  • Why switching from making a daily to a weekly to-do list changes the game when there are things in your life that are out of your control (which, it turns out, is true about everyone’s life)

Click below to watch the video.

Want a guide walking you through an evidence-based and personally tested weekly practice (that takes 11 minutes or less) that will save you 2 hours a day? I made a guide and audio for you as a gift.

Click here to reclaim 2 hours a day with a simple, 11-minute weekly practice.

Once you’ve watched the video, I want to hear from you.

Leave me a comment and let me know which one of the questions was the most eye-opening for you and also what practices you have to make sure that your eyes aren’t bigger than your schedule.

Here’s to ensuring we give ourselves space to be human beings instead of human doings all the time!

P.S. Do Less became an Amazon #1 bestseller last week! Woohoo! If you haven’t gotten your copy yet, click here to get it plus 4 bonuses to help you implement what you learn!

P.P.S. I’ve added some dates to my book tour, including Portland, ME! Click here to see all the dates.


  • Kate…this is wonderful! I have a tendency to dump everything in my head onto the “to do list”. I mean even 5-year goals. Talk about creating stress! So now, between you and Jim (he said that three things should be prioritized for the day and may not be completed especially if they are like designing new prototypes or writing a book (few examples). Since I am a solo Artist/Designer time management and DELEGATION are so important. Now, I have the perfect questions to ask to avoid overcompensation or just plain overwhelm. Thanks Kate!

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